Managing Display Screen Equipment (DSE) requirements and achieving high assessment completion rated can be a significant challenge at scale. Under the Health and Safety DSE Regulations 1992, employers have a legal duty to provide DSE assessments for all desk workers to reduce their risk of developing workplace musculoskeletal (MSK) issues like back pain.
65% of desk workers develop MSK pain, most commonly caused by poor posture or incorrect workplace setups. In most cases, these issues are entirely preventable with better workplace ergonomics and healthy working habits. DSE assessments play a vital role in reducing desk-related pain, as they help you identify any ergonomic risks in your team’s workplace.
However, achieving high DSE assessment completion rates is often an uphill battle, particularly at companies with larger numbers of employees. If you manage DSE assessments, you’ll know the logistical challenges of tracking completion rates across large, often global teams, who typically work both at home and in the office. Not to mention the time spent chasing employees to complete their assessments!
This blog sets out four strategies to help HR and Health and Safety Leaders boost DSE completion rates and shows how Vitrue Health’s VIDA can make this process much smoother and more effective.
How to achieve 100% DSE assessment completion rates
For large, complex organisations, delivering valuable training through DSE assessments to reduce MSK pain is often a huge challenge. We designed our product VIDA to make your life easier and take the pain out of DSE compliance.
VIDA is a digital DSE solution designed to fit seamlessly into your company’s workflow. Here are four effective strategies to help HR and Health and Safety leaders drive DSE compliance and how VIDA can support each one:
- Make DSE assessments part of new employee onboarding
Integrating DSE assessments into the onboarding process helps employees understand that DSE compliance is not just a one-time task but part of an ongoing commitment to their health. This is particularly beneficial for hybrid and remote workers who may need guidance setting up a comfortable, ergonomic workstation outside the traditional office environment.
With VIDA, you can invite new employees to complete assessments with the click of a button, eliminating any manual work. Employees can assess their workspace through their webcam in minutes, and VIDA offers personalised recommendations to improve their workplace and wellbeing. This proactive approach reduces the likelihood of MSK issues in the future, making it a valuable long-term investment in employee health and wellbeing.
- Use automated reminders to boost completion rates
Automated reminders play a crucial role in maintaining high DSE completion rates by reducing manual workload for HR and Health and Safety teams. Even if employees are motivated to complete DSE assessments, without regular prompts these tasks can be easily overlooked amongst daily responsibilities. By setting up automated notifications, you can keep DSE assessments top of mind without needing to continually follow up manually.
VIDA’s automated reminders allow you to send customised, timely notifications at key intervals, such as a week before the due date, on the due date itself, and a final reminder if needed. With VIDA, these reminders keep assessments on track and allow employees to complete them at their convenience, significantly increasing completion rates.
- Integrate DSE assessments with your learning management system (LMS)
When employees struggle to find the right link or navigate through multiple systems, completion rates can suffer. Integrating DSE assessments in systems employees already use keeps everything in one place and saves you valuable time. You’ll have a full picture of your team’s data, allowing you to identify any risks in your company and tackle them before it’s too late.
Embedding DSE training into your existing LMS also simplifies the learning experience for employees. VIDA can integrate with virtually any LMS with minimal setup, including Workday Learning, Cornerstone, 360learning, Moodle and many more. This enables employees to be more self-driven about their own learning, leading to better engagement and compliance across your company.
“When enterprise customers integrate with their LMS, it takes out all the manual effort and we regularly see almost 100% completion rates. It’s been game changing for streamlining DSE compliance.” - Tash Adkins, Head of Customer Success at Vitrue Health
- Go beyond compliance with personalised wellbeing recommendations
Achieving DSE compliance is essential, but the real value of these assessments lies in their potential to enhance employee wellbeing. By going beyond compliance and delivering tailored wellbeing guidance, you empower employees to make immediate adjustments to reduce pain and prevent future issues.
With VIDA, employees receive customised reports that pinpoint specific ergonomic risks and offer simple, actionable recommendations to address them. VIDA’s tailored insights turn DSE assessments into a meaningful wellbeing resource, helping employees build healthier work habits and avoid MSK pain. By framing DSE compliance as part of a larger commitment to employee wellbeing, VIDA fosters a culture where employees feel supported and motivated to look after their health, wherever they work.
For more information on how VIDA can help you elevate DSE compliance and boost completion rates at your company, get in touch with us at sales@vitruehealth.com or book a demo today.
